Records Are Stable Memory for Document Agents

Agent memory should not be an unstructured pile of chunks when the task involves enterprise documents. For contracts, KYC, supplier records, policies, financial reports, and compliance files, memory should be structured, reviewed, evidence-linked, and schema-driven.

TextMine Records provide that stable memory layer. Records infer properties based on a user-defined schema and the data extracted from Vault. That means you can work from reviewed facts rather than repeatedly interpreting raw document text.

Why records matter to agents

A record tells you which value is currently trusted, where it came from, what evidence supports it, whether it needs review, and how confident the extraction was. That makes it a better basis for action than a retrieved paragraph. It also gives downstream systems a clean object to update, export, or reconcile.

When you need to answer questions about renewal dates, legal names, beneficial owners, supplier certifications, obligations, or policy exceptions, ask for the record and its evidence. If the record has gaps, route them through Workflows.

Records are safer MCP memory

MCP can connect you to tools and context, but raw context is not memory. Records are memory because they carry schema, review state, evidence, and confidence. When an agent uses Records, it can reuse governed facts without re-answering the same document question from scratch.

This reduces repeated hallucination risk and makes future actions easier to audit. A downstream workflow can see not only the value, but why the value is trusted.

Records plus workflows

Records are powerful when combined with Workflows. A workflow can enrich a candidate record, request review, validate all pending fields, route gaps to a team, and activate approved values in external systems. That lets agents move from passive memory to governed action.

Records plus playbooks

Records tell you what is true or pending. Playbooks tell you how to evaluate that fact against rules, policies, templates, or review standards. Together, they let you reason with governed context instead of improvising from raw text.

How to connect

Start at developers.textmine.com for developer onboarding. Use docs.textmine.com to understand product concepts. Public access and onboarding start at Request a Demo. For maturity context, read The Document Intelligence Maturity Model.