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How to track policy attestations and control owner evidence?

Collect attestations, control owner responses, supporting documents, exceptions, approvals, and evidence refresh dates in one workflow.

Track control evidence

Move attestations beyond email and spreadsheets

Policy attestations require owners to confirm control design, operation, exceptions, and evidence. TextMine can extract responses, evidence documents, policies, procedures, and reviewer decisions into a controlled workflow.

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Use clear evidence standards

Playbooks can define what acceptable evidence looks like by control type, policy area, business line, region, and risk level.

an illustration of documents

Route incomplete or stale evidence

Workflows can chase missing attestations, expired evidence, unresolved exceptions, and second-line review tasks.

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Create a durable control record

Records can retain attestation status, source evidence, owner comments, exception rationale, approval history, and refresh cadence.

Collect attestations
Gather owner responses, policies, and supporting evidence.
Check standards
Compare evidence against control playbooks.
Flag exceptions
Identify missing, stale, or unsupported attestations.
Route review
Assign follow-up to owners and second-line reviewers.
Create records
Store status, evidence, comments, and approvals.
Refresh cycles
Track next review and evidence expiry dates.
Report assurance
Summarize attestation health across policy areas.
Collect attestations
Gather owner responses, policies, and supporting evidence.
Check standards
Compare evidence against control playbooks.
Flag exceptions
Identify missing, stale, or unsupported attestations.
Route review
Assign follow-up to owners and second-line reviewers.
Create records
Store status, evidence, comments, and approvals.
Refresh cycles
Track next review and evidence expiry dates.
Report assurance
Summarize attestation health across policy areas.

Create a durable control record

Records can retain attestation status, source evidence, owner comments, exception rationale, approval history, and refresh cadence.

Collect attestations
Gather owner responses, policies, and supporting evidence.
Check standards
Compare evidence against control playbooks.
Flag exceptions
Identify missing, stale, or unsupported attestations.
Route review
Assign follow-up to owners and second-line reviewers.
Create records
Store status, evidence, comments, and approvals.
Refresh cycles
Track next review and evidence expiry dates.
Report assurance
Summarize attestation health across policy areas.
Collect attestations
Gather owner responses, policies, and supporting evidence.
Check standards
Compare evidence against control playbooks.
Flag exceptions
Identify missing, stale, or unsupported attestations.
Route review
Assign follow-up to owners and second-line reviewers.
Create records
Store status, evidence, comments, and approvals.
Refresh cycles
Track next review and evidence expiry dates.
Report assurance
Summarize attestation health across policy areas.

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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