[
Solution
]

How to standardize evidence collection across audit workstreams?

Collect, verify, and reuse document evidence consistently across controls, suppliers, policies, contracts, and records.

Explore Vault

Create one governed evidence layer

Audit and assurance workstreams often collect the same documents repeatedly: contracts, policies, approvals, certifications, reports, attestations, invoices, screenshots, and correspondence. TextMine helps teams centralise evidence in Vault and connect extracted facts to specific source documents.

This gives control owners, auditors, consultants, and compliance teams a shared evidence base instead of separate folder structures and spreadsheet trackers.

An illustration of data being extracted from documents

Use schemas to make evidence reusable

With Records, teams can define the properties they care about, such as owner, period, control ID, document type, expiry date, supplier, business unit, reviewer, and evidence status. TextMine can infer record properties from the schema and data extracted from Vault.

an illustration of documents

Automate collection and review

Workflows can request missing evidence, notify owners, route low-confidence extractions, and capture approvals. Playbook rules can define what complete or acceptable evidence looks like for different controls or policies.

The result is a repeatable evidence operating model with clear status, gaps, and traceability.

an illustration of vault extracting data from contracts and answering questions about them

Support audit readiness

When an auditor asks for support, teams can show the document, extracted value, confidence score, reviewer decision, and workflow history. That makes evidence easier to defend and reduces the scramble at period end.

Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.
Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.

Support audit readiness

When an auditor asks for support, teams can show the document, extracted value, confidence score, reviewer decision, and workflow history. That makes evidence easier to defend and reduces the scramble at period end.

Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.
Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.

Watch a video of Vault extract data from documents

How to get started with Vault

To see how Vault performs on your use document data extraction use case, book a demo with a member of our team using the following form.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.