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How to standardize evidence collection across audit workstreams?

Standardize evidence collection across contract audits, compliance reviews, supplier risk assessments, and regulator-ready documentation workflows.

Explore Vault

Create one governed evidence layer

Audit and assurance workstreams often collect the same documents repeatedly: contracts, policies, approvals, certifications, reports, attestations, invoices, screenshots, and correspondence. TextMine helps teams centralise evidence in Vault and connect extracted facts to specific source documents.

This gives control owners, auditors, consultants, and compliance teams a shared evidence base instead of separate folder structures and spreadsheet trackers.

An illustration of data being extracted from documents

Use schemas to make evidence reusable

With Records, teams can define the properties they care about, such as owner, period, control ID, document type, expiry date, supplier, business unit, reviewer, and evidence status. TextMine can infer record properties from the schema and data extracted from Vault.

an illustration of documents

Automate collection and review

Workflows can request missing evidence, notify owners, route low-confidence extractions, and capture approvals. Playbook rules can define what complete or acceptable evidence looks like for different controls or policies.

The result is a repeatable evidence operating model with clear status, gaps, and traceability.

an illustration of vault extracting data from contracts and answering questions about them

Support audit readiness

When an auditor asks for support, teams can show the document, extracted value, confidence score, reviewer decision, and workflow history. That makes evidence easier to defend and reduces the scramble at period end.

Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.
Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.

Support audit readiness

When an auditor asks for support, teams can show the document, extracted value, confidence score, reviewer decision, and workflow history. That makes evidence easier to defend and reduces the scramble at period end.

Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.
Centralise documents
Keep contracts, policies, reports, and approvals in a governed evidence vault.
Define record schemas
Describe the properties each audit or compliance workstream needs.
Infer properties
Use extracted document data to populate structured records automatically.
Track gaps
Identify missing, expired, low-confidence, or conflicting evidence.
Route review
Assign evidence requests and validation tasks to the right owners.
Reuse evidence
Apply validated facts across audits, controls, suppliers, and reporting cycles.
Show the trail
Preserve source links, confidence scores, approvals, and review history.

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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