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How to reconcile purchase orders, contracts, and invoices?

Procurement teams often need to reconcile purchase orders, contracts, statements of work, invoices, and approvals. TextMine helps extract commercial terms, payment milestones, quantities, rates, renewal charges, and exceptions with source-linked evidence.

Sync reviewed finance data

Why reconcile POs, contracts, and invoices?

Discrepancies between purchase orders, contract terms, and invoices can cause overpayment, delayed payment, supplier disputes, and weak spend controls. Reconciliation requires understanding the contractual basis for each charge.

TextMine extracts the relevant commercial facts from documents before they are activated in finance systems.

An illustration of data being extracted from documents

Where do mismatches appear?

Mismatches can involve supplier names, PO numbers, payment terms, renewal fees, usage quantities, tax treatment, milestone dates, or pricing schedules. Manual review is slow because each value needs evidence.

Vault extracts document facts, Records store validated values, and Workflows route exceptions.

an illustration of documents

How does TextMine support reconciliation?

Upload contracts, SOWs, POs, and invoices. TextMine extracts payment terms, fees, milestones, quantities, and dates, then flags differences for review. Approved data can be exported or synchronized into ERP and AP tools through Integrations.

an illustration of vault extracting data from contracts and answering questions about them

Example reconciliation issue

The invoice applies annual upfront billing, but the contract states quarterly invoicing and net 30 payment terms. The invoice should be routed to AP and procurement for exception review.

Contract payment cadence
Quarterly
Invoice cadence
Annual upfront
Payment term
Net 30
Workflow action
Route AP exception review
Contract payment cadence
Quarterly
Invoice cadence
Annual upfront
Payment term
Net 30
Workflow action
Route AP exception review

Example reconciliation issue

The invoice applies annual upfront billing, but the contract states quarterly invoicing and net 30 payment terms. The invoice should be routed to AP and procurement for exception review.

Contract payment cadence
Quarterly
Invoice cadence
Annual upfront
Payment term
Net 30
Workflow action
Route AP exception review
Contract payment cadence
Quarterly
Invoice cadence
Annual upfront
Payment term
Net 30
Workflow action
Route AP exception review

Watch a video of Vault extract data from documents

How to get started with Vault

To see how Vault performs on your use document data extraction use case, book a demo with a member of our team using the following form.

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