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How to prepare supplier compliance evidence packs?

Supplier compliance evidence packs bring together certifications, policies, insurance, sanctions checks, attestations, contracts, and review decisions. TextMine helps teams assemble source-linked packs that are easier to audit, update, and defend.

Review supplier evidence

What is a supplier compliance evidence pack?

A supplier compliance pack is the set of documents and facts needed to approve, monitor, or audit a vendor. It can include certificates, insurance, security policies, data protection documents, financial statements, contracts, and attestations.

TextMine Workbench gives reviewers one place to inspect documents, evidence, extracted facts, and workflow status.

An illustration of data being extracted from documents

Why are supplier packs difficult to manage?

Evidence can arrive from multiple portals, email attachments, shared drives, and supplier questionnaires. Procurement and compliance teams need to know what is current, what is missing, and what has been approved.

TextMine links each extracted fact to source evidence and routes missing or expired documents automatically.

an illustration of documents

How does TextMine build supplier evidence packs?

Vault extracts facts from contracts and uploaded evidence. Records create a supplier profile with fields such as certificate expiry, insurance limits, policy status, and risk rating. Workflows assign gaps to owners and Integrations can sync approved data to vendor systems.

an illustration of vault extracting data from contracts and answering questions about them

Example supplier pack

A complete supplier pack includes the executed agreement, insurance certificate, ISO certificate, privacy notice, security policy, sanctions check, financial review, and final approval decision.

Missing evidence
Updated cyber insurance certificate
Expired evidence
ISO certificate expires in 45 days
Supplier risk
High: handles customer data
Workflow action
Route to procurement owner
Missing evidence
Updated cyber insurance certificate
Expired evidence
ISO certificate expires in 45 days
Supplier risk
High: handles customer data
Workflow action
Route to procurement owner

Example supplier pack

A complete supplier pack includes the executed agreement, insurance certificate, ISO certificate, privacy notice, security policy, sanctions check, financial review, and final approval decision.

Missing evidence
Updated cyber insurance certificate
Expired evidence
ISO certificate expires in 45 days
Supplier risk
High: handles customer data
Workflow action
Route to procurement owner
Missing evidence
Updated cyber insurance certificate
Expired evidence
ISO certificate expires in 45 days
Supplier risk
High: handles customer data
Workflow action
Route to procurement owner

Watch a video of Vault extract data from documents

How to get started with Vault

To see how Vault performs on your use document data extraction use case, book a demo with a member of our team using the following form.

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