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How to manage policy exception registers with AI evidence?

Capture policy deviations, approvals, compensating controls, expiry dates, remediation actions, and evidence across business lines.

Standardize exceptions

Make exceptions visible and controlled

Policy exceptions can sit in emails, risk memos, approvals, meeting minutes, issue logs, and waiver documents. TextMine can extract the exception, reason, approval, compensating control, expiry date, and source evidence.

An illustration of data being extracted from documents

Apply consistent approval rules

Playbooks can classify exceptions by policy area, severity, risk impact, approval level, duration, and evidence requirements.

an illustration of documents

Route expiry and remediation

Workflows can notify owners when exceptions approach expiry, require renewal, lack compensating controls, or need remediation evidence.

an illustration of vault extracting data from contracts and answering questions about them

Create a governed exception register

Records can track open, expired, approved, remediated, and rejected exceptions with full source history.

Detect deviations
Find waivers, approvals, and policy exceptions in documents.
Classify risk
Apply severity, duration, and approval rules.
Capture controls
Record mitigants, evidence, and compensating actions.
Track expiry
Monitor renewal windows and overdue remediation.
Route approval
Assign exceptions to the right decision makers.
Create records
Maintain a source-backed exception register.
Report themes
Compare exception volume by policy and owner.
Detect deviations
Find waivers, approvals, and policy exceptions in documents.
Classify risk
Apply severity, duration, and approval rules.
Capture controls
Record mitigants, evidence, and compensating actions.
Track expiry
Monitor renewal windows and overdue remediation.
Route approval
Assign exceptions to the right decision makers.
Create records
Maintain a source-backed exception register.
Report themes
Compare exception volume by policy and owner.

Create a governed exception register

Records can track open, expired, approved, remediated, and rejected exceptions with full source history.

Detect deviations
Find waivers, approvals, and policy exceptions in documents.
Classify risk
Apply severity, duration, and approval rules.
Capture controls
Record mitigants, evidence, and compensating actions.
Track expiry
Monitor renewal windows and overdue remediation.
Route approval
Assign exceptions to the right decision makers.
Create records
Maintain a source-backed exception register.
Report themes
Compare exception volume by policy and owner.
Detect deviations
Find waivers, approvals, and policy exceptions in documents.
Classify risk
Apply severity, duration, and approval rules.
Capture controls
Record mitigants, evidence, and compensating actions.
Track expiry
Monitor renewal windows and overdue remediation.
Route approval
Assign exceptions to the right decision makers.
Create records
Maintain a source-backed exception register.
Report themes
Compare exception volume by policy and owner.

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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