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How to evidence AML and KYC review decisions?

AML and KYC reviews require documented decisions, source evidence, beneficial ownership checks, risk ratings, reviewer approvals, and gap tracking. TextMine helps compliance operations teams turn onboarding document packs into governed, auditable review records.

Create KYC review records

What is an evidence-backed AML/KYC decision?

An AML or KYC decision should show what documents were reviewed, what facts were extracted, which evidence supported the decision, what risk rating was assigned, and who approved the outcome.

TextMine provides a governed document layer so agents and reviewers can work from source-linked evidence instead of unstructured file notes.

An illustration of data being extracted from documents

Why are KYC decisions difficult to audit?

KYC packs combine certificates, registers, IDs, ownership charts, sanctions evidence, addresses, contracts, and analyst notes. If facts are copied into spreadsheets without links to source evidence, later audits become slow and brittle.

Vault extracts facts, Records store reviewed values, and Workflows route gaps or escalations.

an illustration of documents

How does TextMine support KYC operations?

Upload KYC packs to Vault, extract beneficial owners and document evidence, record confidence and review state, and use Workflows to route missing documents or high-risk flags. Playbooks can define required checks by customer type or jurisdiction.

an illustration of vault extracting data from contracts and answering questions about them

Example KYC evidence

The onboarding pack includes certificate of incorporation, register of directors, ownership chart, proof of address, sanctions screening evidence, and analyst approval note.

Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review
Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review

Example KYC evidence

The onboarding pack includes certificate of incorporation, register of directors, ownership chart, proof of address, sanctions screening evidence, and analyst approval note.

Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review
Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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