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How to evidence AML and KYC review decisions?

AML and KYC reviews require documented decisions, source evidence, beneficial ownership checks, risk ratings, reviewer approvals, and gap tracking. TextMine helps compliance operations teams turn onboarding document packs into governed, auditable review records.

Create KYC review records

What is an evidence-backed AML/KYC decision?

An AML or KYC decision should show what documents were reviewed, what facts were extracted, which evidence supported the decision, what risk rating was assigned, and who approved the outcome.

TextMine provides a governed document layer so agents and reviewers can work from source-linked evidence instead of unstructured file notes.

An illustration of data being extracted from documents

Why are KYC decisions difficult to audit?

KYC packs combine certificates, registers, IDs, ownership charts, sanctions evidence, addresses, contracts, and analyst notes. If facts are copied into spreadsheets without links to source evidence, later audits become slow and brittle.

Vault extracts facts, Records store reviewed values, and Workflows route gaps or escalations.

an illustration of documents

How does TextMine support KYC operations?

Upload KYC packs to Vault, extract beneficial owners and document evidence, record confidence and review state, and use Workflows to route missing documents or high-risk flags. Playbooks can define required checks by customer type or jurisdiction.

an illustration of vault extracting data from contracts and answering questions about them

Example KYC evidence

The onboarding pack includes certificate of incorporation, register of directors, ownership chart, proof of address, sanctions screening evidence, and analyst approval note.

Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review
Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review

Example KYC evidence

The onboarding pack includes certificate of incorporation, register of directors, ownership chart, proof of address, sanctions screening evidence, and analyst approval note.

Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review
Beneficial owner evidence
Ownership chart and register
Missing document
Proof of address requires refresh
Risk rating
Medium pending reviewer approval
Workflow action
Route enhanced due diligence review

Watch a video of Vault extract data from documents

How to get started with Vault

To see how Vault performs on your use document data extraction use case, book a demo with a member of our team using the following form.

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