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How to convert documents into machine-readable data?

Convert documents into machine-readable data by extracting fields, preserving evidence, defining schemas, approving records, and connecting outputs to systems.

What does machine-readable document data mean?

Machine-readable data is structured enough for systems, workflows, dashboards, and agents to use. For business documents, it should also be source-backed and reviewed.

An illustration of data being extracted from documents

Why are documents hard to use as data?

Contracts, PDFs, scans, reports, and policies contain valuable facts, but their structure varies. TextMine helps convert those facts into consistent fields and records.

an illustration of documents

How does TextMine create machine-readable outputs?

Vault extracts facts, Records define the schema, Workflows route review, Playbooks apply rules, and Integrations activate approved data in external systems.

an illustration of vault extracting data from contracts and answering questions about them

Example machine-readable output

A supplier agreement becomes a record with renewal date, payment terms, data processing position, audit rights, insurance obligation, and source clause references.

Source document
PDF, contract, report, policy, scan
Extraction
Fields, clauses, tables, dates
Schema
Business object and allowed values
Evidence
Source, confidence, reviewer state
Record
Approved machine-readable output
Activation
Workflow, API, system sync
Governance
Auditability and permissions
Source document
PDF, contract, report, policy, scan
Extraction
Fields, clauses, tables, dates
Schema
Business object and allowed values
Evidence
Source, confidence, reviewer state
Record
Approved machine-readable output
Activation
Workflow, API, system sync
Governance
Auditability and permissions

Example machine-readable output

A supplier agreement becomes a record with renewal date, payment terms, data processing position, audit rights, insurance obligation, and source clause references.

Source document
PDF, contract, report, policy, scan
Extraction
Fields, clauses, tables, dates
Schema
Business object and allowed values
Evidence
Source, confidence, reviewer state
Record
Approved machine-readable output
Activation
Workflow, API, system sync
Governance
Auditability and permissions
Source document
PDF, contract, report, policy, scan
Extraction
Fields, clauses, tables, dates
Schema
Business object and allowed values
Evidence
Source, confidence, reviewer state
Record
Approved machine-readable output
Activation
Workflow, API, system sync
Governance
Auditability and permissions

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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