How to compare supplier onboarding documents?

Supplier onboarding depends on contracts, policies, certificates, tax forms, banking details, security evidence, and risk approvals. TextMine helps procurement teams compare document packs, identify gaps, extract reviewed facts, and route missing evidence before onboarding is approved.

Compare supplier documents

What supplier onboarding documents need comparison?

Onboarding packs can include supplier contracts, tax forms, bank letters, insurance certificates, security policies, financial statements, sanctions evidence, and questionnaire responses. The pack should support a clear approval decision, not just file storage.

TextMine Workbench lets teams compare documents and keep evidence visible in the review session.

An illustration of data being extracted from documents

Why is onboarding comparison hard?

Supplier documents often contradict each other. Legal names, addresses, bank details, ownership information, policy dates, and certificate expiry dates may not match. Manual reviewers need to find inconsistencies quickly and prove what source they used.

Vault extracts the key fields and Records preserve the approved supplier profile.

How does TextMine help procurement teams?

Upload the onboarding pack to Vault, extract key supplier properties, compare mismatches in Workbench, and route gaps through Workflows. Approved values can sync to vendor master or ERP systems through Integrations.

an illustration of vault extracting data from contracts and answering questions about them

Example onboarding evidence

The supplier pack includes an executed services agreement, bank verification letter, insurance certificate, VAT certificate, sanctions check, security policy, and onboarding approval form.

Mismatch detected

Registered address differs between contract and tax form

Missing evidence

Bank verification letter not supplied

Approval status

Pending procurement review

Workflow action

Request corrected supplier evidence

Mismatch detected

Registered address differs between contract and tax form

Missing evidence

Bank verification letter not supplied

Approval status

Pending procurement review

Workflow action

Request corrected supplier evidence

Example onboarding evidence

The supplier pack includes an executed services agreement, bank verification letter, insurance certificate, VAT certificate, sanctions check, security policy, and onboarding approval form.

Mismatch detected

Registered address differs between contract and tax form

Missing evidence

Bank verification letter not supplied

Approval status

Pending procurement review

Workflow action

Request corrected supplier evidence

Mismatch detected

Registered address differs between contract and tax form

Missing evidence

Bank verification letter not supplied

Approval status

Pending procurement review

Workflow action

Request corrected supplier evidence

Watch a video of Vault extract data from documents

How to get started with Vault

To see how Vault performs on your use document data extraction use case, book a demo with a member of our team using the following form.

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