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How to build an audit-ready controls evidence register?

Build an audit-ready controls evidence register with compensating controls, source documents, reviewer decisions, and regulator-ready documentation.

Build evidence records

What is an audit-ready controls evidence register?

An evidence register is a structured view of the documents, values, approvals, and gaps that support a control or regulatory obligation. It should show the evidence source, owner, review state, confidence, and date of last validation.

TextMine Records turn reviewed document facts into durable business records, while Vault keeps every answer tied to the source document.

An illustration of data being extracted from documents

Why do evidence registers fail?

Evidence registers often become static spreadsheets. They lose the link to source files, miss updated evidence, and do not capture who approved a value. That makes audit response slower and increases remediation risk.

TextMine keeps the evidence, extracted value, confidence score, reviewer state, and workflow history together.

an illustration of documents

How does TextMine help?

Upload policies, contracts, attestations, control reports, and supporting evidence to Vault. Define the evidence schema in Records, route gaps through Workflows, and use Playbooks to check whether evidence meets the required standard.

Consultants can use the same structure across client workstreams to produce consistent, defensible audit outputs.

an illustration of vault extracting data from contracts and answering questions about them

Example evidence requirement

The control owner must provide current policy evidence, owner attestation, exception log, and review approval for each in-scope control before the quarterly compliance committee.

Evidence type
Policy, attestation, exception log, approval
Review status
Needs owner approval
Evidence gap
Missing exception log
Workflow action
Route to control owner
Evidence type
Policy, attestation, exception log, approval
Review status
Needs owner approval
Evidence gap
Missing exception log
Workflow action
Route to control owner

Example evidence requirement

The control owner must provide current policy evidence, owner attestation, exception log, and review approval for each in-scope control before the quarterly compliance committee.

Evidence type
Policy, attestation, exception log, approval
Review status
Needs owner approval
Evidence gap
Missing exception log
Workflow action
Route to control owner
Evidence type
Policy, attestation, exception log, approval
Review status
Needs owner approval
Evidence gap
Missing exception log
Workflow action
Route to control owner

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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