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How to automate KYC ownership evidence reviews?

Review shareholder registers, company filings, passports, structure charts, trust documents, and sanctions evidence with a source-backed workflow.

Review KYC evidence

Bring ownership evidence into one review

KYC reviews rely on company filings, beneficial ownership statements, IDs, structure charts, trust documents, and risk assessments. TextMine helps teams extract entities, people, ownership percentages, control rights, dates, and evidence gaps.

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Standardize what analysts check

Playbooks can define the required evidence for complex structures, high-risk jurisdictions, trusts, funds, nominees, and politically exposed persons.

an illustration of documents

Route gaps before onboarding stalls

Workflows can assign missing IDs, unclear control chains, expired documents, sanctions hits, and low-confidence matches to KYC, compliance, or relationship owners.

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Keep a reusable ownership record

Records can store approved beneficial ownership facts, source links, reviewer notes, and refresh dates for future reviews and audits.

Collect evidence
Group filings, IDs, charts, registers, and diligence packs.
Extract ownership
Capture entities, people, percentages, and control rights.
Check risk rules
Apply playbooks for high-risk structures and jurisdictions.
Route gaps
Assign missing or unclear evidence to owners.
Create records
Store approved ownership facts with source links.
Refresh reviews
Track expiry dates and periodic review triggers.
Audit decisions
Keep evidence, reviewer actions, and outcomes together.
Collect evidence
Group filings, IDs, charts, registers, and diligence packs.
Extract ownership
Capture entities, people, percentages, and control rights.
Check risk rules
Apply playbooks for high-risk structures and jurisdictions.
Route gaps
Assign missing or unclear evidence to owners.
Create records
Store approved ownership facts with source links.
Refresh reviews
Track expiry dates and periodic review triggers.
Audit decisions
Keep evidence, reviewer actions, and outcomes together.

Keep a reusable ownership record

Records can store approved beneficial ownership facts, source links, reviewer notes, and refresh dates for future reviews and audits.

Collect evidence
Group filings, IDs, charts, registers, and diligence packs.
Extract ownership
Capture entities, people, percentages, and control rights.
Check risk rules
Apply playbooks for high-risk structures and jurisdictions.
Route gaps
Assign missing or unclear evidence to owners.
Create records
Store approved ownership facts with source links.
Refresh reviews
Track expiry dates and periodic review triggers.
Audit decisions
Keep evidence, reviewer actions, and outcomes together.
Collect evidence
Group filings, IDs, charts, registers, and diligence packs.
Extract ownership
Capture entities, people, percentages, and control rights.
Check risk rules
Apply playbooks for high-risk structures and jurisdictions.
Route gaps
Assign missing or unclear evidence to owners.
Create records
Store approved ownership facts with source links.
Refresh reviews
Track expiry dates and periodic review triggers.
Audit decisions
Keep evidence, reviewer actions, and outcomes together.

Product map

Match each document job to the right TextMine surface

These guides can mention several products because enterprise document work rarely stops at extraction. Use this map to see how review, evidence, orchestration, records, rules, and system handoff fit together.

WorkbenchReview documents, compare files, ask questions, and produce source-aware outputs.VaultExtract document facts and keep every answer tied to source evidence and review state.WorkflowsRoute exceptions, approvals, evidence requests, remediation tasks, and handoffs.RecordsTurn approved findings into governed records for search, reporting, export, and sync.PlaybooksCodify policies, review criteria, templates, and acceptable positions.IntegrationsSend verified document context into agents, APIs, CRMs, ERPs, and compliance tools.

Map TextMine to your document workflow

Tell us what you are trying to review, extract, route, or report on. We will show which TextMine products fit your process, from Workbench and Vault through Workflows, Records, Playbooks, and Integrations.

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